CoachFlow

AI-Powered Automation for Online Fitness Coaches

The Problem

You became a coach to change lives, not to drown in admin work.

Every hour you spend chasing check-ins, following up on missed payments, or manually onboarding clients is an hour you're not coaching, creating content, or signing new clients.

The result?

You're working longer hours, clients slip through the cracks, and your business growth stalls.

This isn't a motivation problem. It's a systems problem.

The Solution

Smart Coach Systems builds AI-powered automation systems that handle your daily operations, so you can focus on what actually grows your business: coaching clients and creating content.

We don't sell generic templates. We analyse your business, identify the highest-impact opportunities, and build custom systems tailored to how you work.

How It Works

Step 1: Discovery Call

We start with a focused conversation to understand your business inside out:

Your current setup and tech stack
What's working well in your business
What's not working and where you're losing time
Your goals for the next 6-12 months
Pain points that keep coming up

Step 2: ROI Analysis

Based on our conversation, we analyse your business and identify the highest-ROI automation opportunities. Not everything needs automating.

We focus on the 20% of changes that will deliver 80% of the results:

Where you're losing the most time
Where clients are falling through the cracks
Where revenue is being left on the table
Quick wins vs. longer-term improvements

Step 3: Done-For-You Implementation

We build and install your custom systems.

You don't need to learn new software or spend hours in tutorials.

We handle everything:

System design tailored to your workflow
Full technical build and testing
Integration with your existing tools
Walkthrough and training so you know how it all works
Ongoing support to make sure it runs smoothly

What We Build

Every system is custom-built for your business. Common solutions include:

📈

Client Check-In Systems

Automated weekly check-ins with AI-powered analysis to flag clients who need attention.

🎨

Client Onboarding

Seamless welcome sequences that get new clients set up without you lifting a finger.

📘

Lead Qualification Sequences

Automated follow-ups that build trust and convert leads while you sleep.

💰

Payment Recovery

Professional payment reminder sequences that recover failed payments automatically.

🎨

CRM & Client Management

Central hub for all client data, notes, and communication history.

📘

Booking & Scheduling

Streamlined scheduling with automated reminders that eliminate no-shows.

The Result

Coaches who work with us typically save 5-10 hours per week on admin tasks.

That's time you can use to:

✅ Take on more clients without burning out

✅ Create content that attracts your ideal audience

✅ Deliver a better experience to your current clients

✅ Actually enjoy your weekends again

✅ Scale your business without scaling your workload

What Our Clients Are Saying

My business has never felt more smooth and it feels like I've got another member of staff which is so valuable for me. I have so much more time on my hands which saves me between 5 to 10 hours a week."

— Simon Hook, Aventus Academy

"Henry has been fantastic with his support in setting up systems for my business. He made everything very streamlined and the processes more professional. As a result, improving the business and client experience."

— Connor Hetherton, Online Coach

I now have more time to focus on my coaching sessions and can provide my clients with instant responses and information. Henry really understood my business needs and helped me implement effective automations that I previously struggled with."

— Nick Moffatt, NDM Coaching

Your Investment

Every coaching business is different, so we provide a custom quote based on your specific situation and needs.

After our discovery call, we'll analyse your business and provide a tailored proposal that outlines exactly what we'll build, the expected ROI, and your investment.

All projects include:

Custom-built automation systems tailored to your workflow
Full technical implementation
Integration with your existing tools
Training and walkthrough
Ongoing support to ensure everything runs smoothly

30-Day Guarantee

If you're not completely satisfied with your upgraded systems after 30 days, you can request a full refund. We do all the work and take on all the risk.

Book a Chat

If you're ready to stop trading time for admin tasks and build a coaching business that works for you, let's have a conversation.

Book a free discovery call and we'll discuss your current setup, identify where you're losing time, and explore whether we're a good fit to work together.

Book my discovery call